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1. Who is responsible for your information?
Strategic Land Company is the trading name of Strategic Land & Acquisition Limited, a company registered in England and Wales under company number 10892342. Strategic Land & Acquisition Limited is the controller of personal information handled through this website and in connection with our land-promotion activities under the UK General Data Protection Regulation and the Data Protection Act 2018.
Our registered office is 13 Ensign Business Centre, Westwood Business Park, Coventry, England, CV4 8JA. You can contact us at info@strategiclandcompany.co.uk or on 0800 246 5700.
We are registered with the Information Commissioner's Office under registration number ZB812193.
2. When this policy applies
This policy applies when you visit this website, submit a land or site enquiry, ask for an assessment, communicate with us, enter discussions about a Promotion Agreement, or work with us as a landowner, adviser, consultant, purchaser or other professional contact.
3. Information we may collect
Depending on your relationship with us, we may collect and use:
- your name, email address, telephone number, postal address and preferred contact details;
- information about land, property or a site, including its location, approximate area, ownership, access, planning history and development potential;
- information contained in correspondence, meeting notes, call records and documents you provide;
- professional, company and transaction details where you act for an organisation or in an advisory capacity;
- website and technical information, such as an IP address, browser information, referring page, security logs and form-submission records; and
- information needed to prevent misuse, investigate complaints, meet legal duties or establish, exercise or defend legal claims.
Please do not include unnecessary sensitive or special-category personal information in a website enquiry.
4. Where information comes from
We normally receive information directly from you. We may also obtain relevant information from joint landowners, professional advisers, agents, referrers, publicly available planning records, Land Registry information, Companies House records, local authorities, technical consultants and other legitimate public or professional sources.
5. Why we use information and our lawful bases
Responding to enquiries and assessing land
We use information to respond, contact you, review a site and decide whether there may be a credible planning and promotion opportunity. We do this to take steps at your request before a possible contract and for our legitimate interests in evaluating and developing potential business opportunities.
Planning and land-promotion work
Where we work with you, we use information to prepare and manage planning, technical, commercial and sale strategies; appoint and coordinate advisers; communicate with relevant parties; and administer our agreement. We rely on performance of a contract, steps before a contract and our legitimate interests in delivering and managing the project.
Business administration and records
We use information for due diligence, accounting, governance, service improvement, complaint handling, audit and record keeping. We rely on legitimate interests and, where applicable, legal obligations.
Security, fraud prevention and legal matters
We may use information to protect our website and systems, prevent misuse, verify instructions and establish, exercise or defend legal rights. We rely on legitimate interests and legal obligations.
Relevant business communications
We may send service communications and, where legally permitted, information about closely related land-promotion services. We rely on legitimate interests or consent, as appropriate. You can object to direct marketing at any time.
Where we rely on legitimate interests, we consider whether the use is necessary and balance our interests against your rights and reasonable expectations.
6. Who we may share information with
Where necessary and proportionate, we may share relevant information with:
- planning, legal, highways, drainage, ecology, landscape, heritage, valuation, tax and other professional advisers and consultants;
- local planning authorities, statutory bodies, infrastructure providers and other public authorities;
- prospective purchasers, housebuilders, agents and professional parties involved in evaluating, promoting or selling land;
- website-hosting, email, telecommunications, document-storage, IT-support and other business-service providers acting for us;
- insurers, auditors, accountants, banks and legal advisers;
- law-enforcement, courts, regulators or public bodies where disclosure is required or legally permitted; and
- a purchaser, investor or adviser involved in a genuine corporate transaction affecting our business.
We do not sell personal information as a standalone commercial product.
7. International transfers
Some technology or professional-service providers may process information outside the United Kingdom. Where UK data-protection law requires safeguards, we use an applicable adequacy arrangement, approved contractual protections or another lawful transfer mechanism.
8. How long we keep information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including responding to an enquiry, assessing a site, managing a promotion project, meeting legal or accounting duties and dealing with possible disputes.
Retention periods vary according to the nature of the enquiry or project, whether a contractual relationship develops, the duration of planning and land transactions, applicable limitation periods and any legal requirement to retain records. Information that is no longer needed is deleted, anonymised or securely archived in accordance with our retention arrangements.
9. Security
We use reasonable organisational and technical measures designed to protect personal information against unauthorised access, loss, alteration or disclosure. No internet or email transmission can be guaranteed to be completely secure, so please avoid sending unnecessary confidential or sensitive information through a general website form.
10. Your data-protection rights
Depending on the circumstances, you may have the right to:
- ask for access to your personal information;
- ask us to correct inaccurate or incomplete information;
- ask us to erase information;
- ask us to restrict how information is used;
- object to processing based on legitimate interests or to direct marketing;
- receive certain information in a portable format; and
- withdraw consent where consent is the lawful basis.
These rights are subject to legal conditions and exemptions. To exercise a right, contact info@strategiclandcompany.co.uk. We may need information to verify your identity before acting on a request.
11. Automated decisions
We do not make solely automated decisions about landowner enquiries that produce legal effects or similarly significant effects. Initial website information may help organise an enquiry, but suitability and promotion decisions involve human review.
12. Website technology and cookies
The website may use essential technical storage, security controls and server logs needed to operate and protect the service. Where non-essential cookies or similar technologies require information or a choice under applicable law, we will provide the relevant notice and controls.
13. Questions and complaints
Please contact us first if you have a question or concern about how we use your information. You also have the right to complain to the Information Commissioner's Office, the United Kingdom's data-protection regulator. Further information is available on the ICO's official website.
14. Changes to this policy
We may update this policy to reflect changes in our services, technology or legal obligations. The date at the top of this page shows when it was last updated.